Media Addict Limited – Data Protection Policy
Effective Date: 01/01/2025

1. Definitions

• "Client" means any individual or legal entity entering into a contract with Media Addict Limited for services covered by these Terms and Conditions.

• "Client Personal Data" refers to all information (texts, documents, designs, media, etc.) owned or controlled by the Client that is processed by Media Addict Limited in connection with the agreement.

• "Media Deadline" is the date by which Media Addict Limited submits advertising assets to publishers or platforms.

• "Data Protection Legislation" includes all applicable laws governing personal data processing, including the UK GDPR and EU GDPR.

• "Media Addict Limited" refers to the company with its registered office and company number stated in the contract.

2. Payment Terms

• Payment terms are subject to Media Addict Limited’s standard credit checks. Non-UK clients must pay in advance.

• A 50% non-refundable deposit is payable on booking, with the remaining 50% due within 7 days after the advertisement is published or goes live.

• If both print and digital formats are used, the balance is due 7 days after the earliest publication date.

3. Invoicing

• Invoices are payable in full and exclude VAT or other applicable taxes unless otherwise agreed in writing.

• Any deductions for agency commissions must be pre-approved in writing.

4. Contract Formation

• Contracts are formed at the offices of Media Addict Limited.

• Acceptance of these terms is confirmed via written agreement, email, or an order form.

• As this is a B2B contract, statutory cooling-off rights do not apply.

5. Client Responsibilities

• The Client must submit advertising materials in the required electronic format by the deadlines specified.

• The Client warrants that all content is legal, non-defamatory, non-infringing, and compliant with the UK Advertising Codes (CAP/BCAP and other applicable regulations).

• The Client agrees to indemnify Media Addict Limited against legal claims or losses resulting from breaches of these warranties.

6. Editorial Discretion

• Media Addict Limited may reject unsuitable content without liability.

• Minor edits may be made to ensure compliance with house style or legal standards.

• Claims must be supported by evidence; unsupported claims may be removed.

7. Performance Delays

• Media Addict Limited is not liable for delays caused by acts of God, strikes, technical issues, or other unforeseen events.

• Time is not of the essence in publication schedules unless agreed otherwise.

8. Liability & Disputes

• Liability is limited to the amount paid by the Client for the specific advertisement.

• Any disputes must be raised in writing within 28 days of publication.

9. Late Payment & Interest

• Late payments forfeit any discounts and revert to the current rate card price.

• Statutory interest (8% above the Bank of England base rate) may be charged from the day after the invoice due date until payment is received.

10. Cancellation Policy

• Cancellations incur a severance fee based on proximity to the Media Deadline:

  • More than 30 days out: 33% + VAT

  • 7–30 days out: 66% + VAT

  • Within 7 days: 100% + VAT

• For campaigns already live, cancellation fees are 100% of the contract value.

• If content is not supplied within 72 hours of the deadline, Media Addict Limited reserves the right to proceed with assumed approval.

11. Data Protection

• Media Addict Limited acts as a data processor; the Client is the data controller.

• Both parties must comply with Data Protection Legislation.

• Media Addict Limited will:

  • process data only per the Client’s written instructions,

  • maintain appropriate records of processing,

  • implement adequate technical and organisational measures to secure data,

  • notify the Client without undue delay in case of a data breach,

  • return or securely destroy personal data upon termination of the contract, unless required by law to retain it.

• The Client retains responsibility for:

  • ensuring a lawful basis for data processing,

  • obtaining necessary consents,

  • ensuring the accuracy of data supplied.

For all data protection and privacy enquiries, please contact:
hello@mediaaddict.co.uk

12. Governing Law

• These Terms are governed by English law and subject to the non-exclusive jurisdiction of the English courts.

Media Addict Limited – Data Privacy Policy
Effective Date: [Insert date]

1. Introduction
   Media Addict Limited ("we", "our", "us") is committed to protecting the privacy and security of personal data. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable laws.
   For any queries relating to this policy, please contact: hello@mediaaddict.co.uk

2. Who We Are

• Company Name: Media Addict Limited

• Registered Address: [Insert address]

• Company Number: [Insert Companies House number]

• Data Protection Contact: hello@mediaaddict.co.uk

3. What Data We Collect
   We may collect and process the following categories of personal data:

• Identity Data: name, job title, company name

• Contact Data: email address, telephone number, postal address

• Financial Data: payment details (processed securely via third-party providers)

• Transaction Data: details of services purchased, invoices, and contracts

• Technical Data: IP address, browser type, device information, cookies (see Section 8)

• Marketing Data: preferences for receiving marketing communications

4. How We Collect Data
   We collect data through:

• Direct interactions (enquiries, contracts, event registrations)

• Automated technologies (website analytics, cookies, digital advertising platforms)

• Third-party partners (publishers, advertising networks, business directories)

5. Purpose and Legal Basis for Processing
   We process personal data for the following purposes:

• Service delivery: setting up accounts, processing bookings, managing advertising campaigns. Legal basis: contractual necessity.

• Business operations: invoicing, payments, customer support. Legal basis: contractual necessity and legal obligation.

• Marketing: sending relevant updates, promotions, or newsletters. Legal basis: legitimate interests or consent.

• Compliance: record keeping, regulatory requirements, fraud prevention. Legal basis: legal obligation.

• Website optimisation: analytics, improving user experience. Legal basis: legitimate interests.

6. Data Sharing
   We may share personal data with:

• Service providers (IT, hosting, payment processing, marketing platforms)

• Business partners (publishers, media platforms)

• Regulators or law enforcement (where legally required)
  We will never sell your data to third parties.

7. International Transfers
   Where personal data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, such as UK adequacy decisions or Standard Contractual Clauses (SCCs).

8. Cookies & Website Tracking
   Our website uses cookies and similar technologies to improve user experience and analyse traffic.

• Essential cookies are required for functionality.

• Analytical and marketing cookies require consent.
  For details, please refer to our Cookie Policy.

9. Data Retention
   We retain personal data only as long as necessary:

• Client records: up to 7 years (for legal and tax obligations)

• Marketing data: until consent is withdrawn or an opt-out request is received

• Website analytics: up to 14 months

10. Your Rights
    You have the following rights under UK GDPR:

• Right to access your data

• Right to rectification of inaccuracies

• Right to erasure (right to be forgotten)

• Right to restrict processing

• Right to data portability

• Right to object to processing (including marketing)

• Right to withdraw consent at any time
  Requests can be made via hello@mediaaddict.co.uk.

11. Data Security
    We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss, misuse, or disclosure. These include:

• Encrypted storage and transmission

• Access controls and authentication

• Staff training and confidentiality agreements

12. Complaints
    If you are unhappy with how your data has been handled, please contact us first at hello@mediaaddict.co.uk.
    You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
    www.ico.org.uk | 0303 123 1113

13. Updates to this Policy
    We may update this Privacy Policy periodically. The most recent version will always be published on our website with the effective date at the top.